The guidelines below include references to state and federal laws, university policy, and programmatic best practices related to child safety and youth protection. Each university unit that sponsors or hosts youth activities is ultimately responsible for developing its own safety protocols that align with these guidelines, and ensuring all staff and volunteers are adequately trained on such protocols.
Per University Policy 07-040 (Protection of Minors), Section 5.9.2: “Deviation from these activity guidelines requires clearly documented justification and pre-approval from the Sponsoring Unit and the Office of Youth Safety & Compliance.”
Note: When something is required rather than optional, this guide uses the terms “will,” “shall” and “must.” Recommended practices generally use the terms “may” and “should.”
Frequently asked questions (FAQs) related to university youth programs and applicable policies and procedures can be found here.
Topic | Category | Number |
---|---|---|
Sponsorship and Registration | Operations | OP1 |
Child Abuse Reporting and Response | Operations | OP2 |
Avoiding One-on-One Interactions | Operations | OP3 |
Supervision Guidelines | Operations | OP4 |
Hosting External Youth Organizations | Operations | OP5 |
Parental Consent | Risk Management | RM1 |
Media Use | Risk Management | RM2 |
Transportation and Vehicle Use | Risk Management | RM3 |
Incident Response Guidance | Emergency Management | EM1 |
Incident Reporting and Escalation | Emergency Management | EM2 |
Emergency Operations Plan | Emergency Management | EM3 |
Crisis Communications | Emergency Management | EM4 |
Medical Care Plan | Medical Care | MC1 |
Health Information/Health History | Medical Care | MC2 |
Medication Management | Medical Care | MC3 |
Communicable Disease Management | Medical Care | MC4 |
Manual Revision Record | N/A |