OSU units sponsoring programs and activities involving minors (under age 18) must register with the Office of Youth Safety & Compliance prior to the start of the activity. Registration will include basic details (who/what/when/where), as well as certification that the sponsoring unit is in compliance with applicable OSU policies and standards.
For a detailed walk-through of the Youth Program Registry, check out the Video Tutorial or view the Registration Form Preview.
The registration process can be broken down into the following steps:
Process | Notes / Timeline |
---|---|
Step OneDepartment ApprovalSecure approval and background check authorization through the appropriate Dean, Director, Department Head or designee prior to starting the registration process. |
One-time approval, following department/unit protocol |
Step TwoActivity DetailsUse the Youth Program Registry system to submit program information, including activity details, as well as basic contact information. |
Annual submission for ongoing programs <or> |
Step ThreePersonnel ListProvide a complete list of Youth Program Personnel who will be involved in the activity, including OSU Primary Contact and all Staff/Volunteers with direct access to minors. |
At least two* authorized adults who are cleared to supervise minors must be listed at the time of registration *Additional staff or volunteers may be added as roster changes occur |
Step FourCertificationReview information for accuracy and completeness, and certify your compliance with required policies and procedures. |
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Step FiveAcceptanceOnce information has been submitted, the Office of Youth Safety & Compliance will review program details and notify you on the status of your registration, including any recommended modifications or clarification requests. |
Expect a response within 2 weeks of submission |