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Updated May 14, 2020
The guidance below is intended to support OSU units with developing and implementing virtual programming for youth participants (under age 18). Recommendations are offered as best practices and should not be construed as official university policy.
For current policies related to youth programming at Oregon State University, including Standards of Behavior for program personnel, visit youth.oregonstate.edu/policy.
See Online Safety Resources for a collection of links related to safe virtual programming for youth.
Adults who are responsible for delivering virtual content to youth audiences are expected to abide by the same Standards of Behavior that apply to all OSU youth programs.
These standards address the need to include a second adult in any direct electronic communications, secure parent consent prior to capturing or using any media containing minors, and limit 1-on-1 interactions. In addition to the guidelines for youth programs in general, the following recommendations should be considered when creating safe virtual experiences for youth:
See Templates below for sample virtual codes of conduct for program staff and youth participants.
See also Online Safety Resources below for non-OSU sponsored content.
In alignment with Children's Online Privacy Protection Act ("COPPA") regulations, parents should ultimately be in control over what information is collected from young children--particularly those under age 13--while online. Several popular social media platforms, such as Facebook and Twitter, require that users be at least 13 years old in order to gain access to their services. Given the dynamic nature of the Internet, it is often difficult to determine which commercial websites and online services (including mobile apps) are directed at children. While the COPPA rule does not directly apply to OSU, it should inform our usage of certain platforms to deliver content to youth.
The chart below includes general guidance on appropriate usage and possible age restrictions of several popular 3rd party platforms. In many cases, while it may be acceptable to use tools like Facebook to promote your program or events to a general audience, it may not be appropriate to use the same service for delivery of programming to children and youth.
Note: this not intended to be an exhaustive list, and OSU does not endorse usage of any particular service for its youth programs.
|Adult||Youth 13-18||Children <13|
There may be some restrictions using this platform
Not appropriate for use with the identified audience
To view the Privacy Notice for Oregon State University, go to https://uit.oregonstate.edu/ois/privacy-notice-oregon-state-university.
Zoom Meetings’ privacy policies can be found here: https://zoom.us/privacy and https://www.zoom.us/docs/en-us/childrens-privacy.html
Zoom is utilized by K-12 schools and educational institutions to connect virtually with their students and is FERPA compliant. More information can be found here.
See Templates below for sample parental consent forms and waivers.
It is recommended that OSU youth programs utilize the more restrictive Webinar platform when using Zoom. Webinars are designed so that only the host and designated presenters are able to share video and audio. Webinar attendees join in listen-only mode, and participant lists are only visible to the host or presenter(s).
For information on how to request a Zoom Webinar license through OSU Information Services, visit https://is.oregonstate.edu/zoom/webinar-licenses.
If the webinar service is not an option for your program, the following settings are recommended when using Zoom's standard Meetings service:
For additional information about how to properly configure Zoom Meetings, please review OSU's Zoom Security Guide.
Take an online mini-course on how to deter "zoombombing" and unauthorized access in Zoom (Canvas login required)
See also the following recent (March 2020) security guidance published by Zoom:
Updated May 14, 2020
The following online resources may be useful in planning and promoting safe virtual experiences for youth, but are not university-sponsored or endorsed:
Updated May 14, 2020
Oregon Open Learning - lesson plans and other resources for educators, including Distance Learning for All guidance and website lists
For more educational resources and tips for keeping youth engaged at home, check out the following OSU pages:
Acknowledgement of Risk and Waiver of Liability Forms - used to inform participants and parents about potential risks involved with an activity, and to document their acceptance of those risks.
Model and Information Release Forms - required in order to record the name, likeness, voice, participation, comments and/or appearance of participants in video, sound, photographic or written material.
Coming soon . . .
OSU Virtual Code of Conduct for staff (addendum to Youth Safety Standards of Behavior)
Sample Electronic Code of Conduct for youth participants