OSU units sponsoring programs and activities involving minors (under age 18) must register with the Office of Youth Safety & Compliance prior to the start of the activity. Registration will include basic details (who/what/when/where), as well as certification that the sponsoring unit is in compliance with applicable OSU policies and standards.

For a detailed walk-through of the Youth Program Registry, check out the Video Tutorial or view the Registration Form Preview.

The registration process can be broken down into the following steps:

 

Registering a Youth Program/Activity

Process Notes / Timeline

Step One

Department Approval

Secure approval and background check authorization through the appropriate Dean, Director, Department Head or designee prior to starting the registration process.

 One-time approval, following department/unit protocol

Step Two

Activity Details

Use the Youth Program Registry system to submit program information, including activity details, as well as basic contact information.

Annual submission for ongoing programs

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30+ days in advance for one-time events

Step Three

Personnel List

Provide a complete list of Youth Program Personnel who will be involved in the activity, including OSU Primary Contact and all Staff/Volunteers with direct access to minors.

At least two* authorized adults who are cleared to supervise minors must be listed at the time of registration

*Additional staff or volunteers may be added as roster changes occur

Step Four

Certification

Review information for accuracy and completeness, and certify your compliance with required policies and procedures.

30+ days prior to activity start date

Step Five

Acceptance

Once information has been submitted, the Office of Youth Safety & Compliance will review program details and notify you on the status of your registration, including any recommended modifications or clarification requests.

Expect a response within 2 weeks of submission